Data Entry/Inventory (FB-2)

Position Overview:

Under limited supervision from the Product Sourcing Manager and Inventory Control Coordinator, the Data Entry/Inventory Control Assistant is responsible for the accurate data entry of products into the Inventory record-keeping system. The person will track both incoming/outgoing shipments of all USDA, purchased, and donated products. The person will also assist in the offloading of donations brought to the warehouse. The position assists the Inventory Coordinator with the integrity and accountability of the inventory. Responsible for USDA and other inventory operational activities (Pick Tickets and Q/A).
Duties and Responsibilities:

 Receives process and records all inventory forms, enters information into the appropriate database (CERES).

 Maintain accurate records for all incoming/outgoing inventories.

 Follows established protocols for recording logistics activities.

 Provide all periodic reports for inventory received and distributed

 Coordinates with the Inventory Control Coordinator to ensure accurate inventory levels.

 Receives and unloads donations brought to the warehouse and provides receipts to donors.

 Commit to and understand the FSEVA’s mission. This includes active participation in sharing the mission, vision, and values of the organization, internally and externally, creating a culture of active philanthropy for and through all staff.

 Coordinate the inventory process with the operation team and assure accurate records are kept for the CARES Act and other USDA Programs.

 Work with Programs Department to ensure the appropriate levels of inventory are obtained to support the programs.

 Assist Transportation with APPIAN Routing Software.

 Complete other tasks as assigned or requested by the direct supervisor, department head, or Senior Management.

Educational Achievement:

 Minimum: High school diploma or general education degree (GED).

 Preferred: Associate’s Degree and specialized training in logistics and warehousing.

Work Experience:

 Minimum: 6 months related experience

 Preferred: 2 years of Warehouse and Distribution experience

 Must have experience with EXCEL and using basic formulas.

Required Skills, Abilities & Certifications/Licenses:

 Ability to write routine reports.

 Computer proficiency including knowledge of Microsoft Office Suite (Word, Excel, Outlook).

 Must be detailed oriented

 Must be able to merge data from a data source to appropriate documents.  Basic keyboard skills of at least 30 Words per Minute.

 Basic understanding of database management.

 Understand the importance of database fields and the accuracy of input of data.

 Ability to work independently with a high degree of concentration and task-focused.

 Valid Driver’s License,

 Food Safety Training will be required after hire.

 Food Safety Manager’s Certificate [may be acquired after hire]

For consideration please send your resume to Deborah Bailey at

10 digits - numbers only please. (eg. 7571234567
10 digits - numbers only please. (eg. 7571234567

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