Administrative Specialist (VCSP)

Education and Experience:

  • BA or BS degree preferred, High School Diploma required
  • 2 years of experience in an office setting desired

Essential Duties:

  • Assist various departments, providing administration support and coordination
  • Assist Recruiter with entering job postings, scheduling interviews, and updating candidate information in the Applicant Tracking System (ATS) and various trackers
  • Answer telephones, direct calls, take messages, and process income/outgoing mail
  • Order office supplies for various offices and send approved invoices to Accounting for processing
  • Communicate with employees, and other individuals to answer questions, disseminate or explain information
  • Assist with employee engagement program
  • Maintain filing both written and electronic
  • Create, send and track out offer letters and associated new hire documentation and update trackers
  • Enter new hire/terminated employee information into systems of record
  • Create employee “Welcome Boxes” and company badges.
  • Run reports, perform inventory control and data entry as needed
  • Assist with internet research, Statement of Work, and proposal compliance.
  • Assist with other duties as needed

Knowledge, Skills, and Abilities:

  • Outstanding interpersonal skills with the ability to build and foster relationships.
  • Keep confidential information/records protected and follow classified building guidelines.
  • A passion for providing indispensable customer service.
  • Detail-oriented approach to task execution.
  • Superior problem-solving skills.
  • Ability to learn, understand, and apply new information quickly.
  • Ability to communicate complex information clearly and simply.
  • Strong prioritization and time-management skills.
  • Fiercely intuitive thinker with the ability to piece together multiple concepts to resolve complex problems.
  • Ability to operate office machines, such as photocopiers, scanners, voice mail systems, and computers.
  • Highly proficient in Microsoft Word, Excel, and Outlook.

For consideration please send your resume to Deborah Bailey at dalexander@vcwhamptonroads.org 

10 digits - numbers only please. (eg. 7571234567
10 digits - numbers only please. (eg. 7571234567

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